Annual Report: May 2014
Canadian Explosive Technicians Association
Grant Jongejan President
Provide advocacy and input from an ‘end user’ perspective into matters involving explosives safety through formal interaction with police governance.
The promotion and facilitation in the exchanging of information concerning improvised explosive devices, bombings, attempted bombings explosive/reactive chemicals, commercial explosives and accidental explosions.
Foster continued cooperation between police and military explosive technicians.
Encourage research and development of techniques and equipment to further the knowledge of bomb technicians and to assist in both operator and public safety.
Cooperation with other national and international organizations having common and related objectives.
Promotion of standards in education, training, equipment and as far as practicable, techniques for render safe procedures.
Provision of forums and media through which experience, techniques and technical data may be reported, discussed and published in the best interest of its members.
Sponsorship of seminars, workshops and training sessions related to explosive technician responsibilities.
1. Formalization of working relationships with Chief of Police organizations in Canada.
2. Host the national training event in partnership with the IABTI
3. Work with the Canadian Police College to enhance the national explosive training program
4. Promote and participate in regional police and military bomb technician training events
5. Further professionalization of CETA.
The Canadian Explosive Technician Association was first incorporated in 1992 and was developed as a national entity. Some key accomplishments include;
· Development and distribution of national recommendations for bomb units developed in cooperation with the Canadian Bomb Data Center, Canadian Association of Chief’s of Police and the RCMP.
· Quarterly membership meetings to provide organizational updates, obtain membership input, training, event debriefings and current technology & legislation updates.
· Inclusion into the federal capability based planning work group to enhance and further develop bomb training standards and requirements.
· Initiation of a national training event and conference.
· Development of a formal partnership to enhance training with the International Association of Bomb Technicians and Investigators (IABTI).
· Establishment of a national board with cross Canada representation.
· CETA development of a mission statement, vision, organizational goals and strategic plan.
· Recognition of CETA by the Ontario Association of Chief’s of Police as a resource relative to explosive matters.
· Development of a relationship with the Canadian Police College relative to the national explosive training program.
2014 Hilites for CETA
· Launch of a new website in order to facilitate further member engagement
· Delivery in conjunction with the IABTI, of the annual national training event held in Niagra Falls, ON.
· Formal recognition of CETA by the Ontario Association of Chief’s of Police.
· Establishment of a liaison function with the Canadian Police College.
· Direct support for training activities such as the London Police annual exercise and Tactical Electronics course delivery in Hamilton.
· CETA employment by the Canadian Safety and Security Program to evaluate exercise Eliaon Response in Edmonton, AB.
· Presentation of the Ken Deane award with Med Eng and the ‘Boomer Corbett’ award in partnership with the IABTI.
While there are several carry over items from 2014 that will require attention, there are several new initiatives tabled. The direction for 2015 will commence with a strengthening of the professionalization of CETA with the development of functional sub committees, enhancement of online meeting process and formalization of relationships with Alberta Association of Chief’s of Police, Canadian Association of Chiefs of Police and the Canadian Police College.
In 2015 further development of the CETA website is planned to provide greater connectivity to the membership and further leverage technology to compensate for the regional distances. In this area, CETA is also engaging partners to investigate the ability to provide resource materials to CETA members through a computer based ‘system’ in order to provide direct front line support.
The annual CETA/IABTI training event is considering additional training modalities as a result of end user feedback to enhance the event experience. This also falls into the 2015 CETA desire to support additional regional training activities through a variety of ways including subject matter expertise, limited financial support, advertising or direct sponsorship of police and military units.
A major focus of CETA in the 2015 time frame is support where required of the Canadian Police College and the national explosive training program. The challenge to maintaining such a unique and critical program though daunting, is the cornerstone for explosive technician expertise in Canada. One area of consensus in the explosive technician community is the maintenance and support of the Canadian Police College Explosives Training Unit.
CETA Board of Directors, December 2014;
Grant Jongejan – President (Edmonton Police Service)
Al Scott – Vice President (Peel Regional Police Service)
Andy Olesen – Treasurer (Halton Police Service)
Open – Secretary
Shawn Blaj – Hamilton Police Service
Don Chapman – Vancouver Police Department
Dave Wheeler – Ontario Provincial Police
Roger Gibson – Toronto Police Service
Henry Fortin - Surete du Quebec
Greg Mason – Halifax Police Service
Steve McDonagh – Royal Canadian Mounted Police
Bruno Beaudin – Service de Police de la Ville de Montreal
Marc Roy – Canadian Safety and Security Program * non voting member*
Charter and By-Laws
CANADIAN EXPLOSIVES TECHNICIANS ASSOCIATION
Association Canadienne Des Techniciens En Explosif
1. The seal, an impression whereof is stamped in the margin hereof, shall be the seal of the corporation.
CONDITIONS OF MEMBERSHIP
2. Membership in the corporation shall be limited to Canadian Military and Police Explosives disposal units whose application for admission as a member has received the approval of the board of directors of the corporation.
3. There shall be no membership fees or dues unless otherwise directed by the board of directors.
4. Any member may withdraw from the corporation by delivering to the corporation a written resignation and lodging a copy of the same with the secretary of the corporation.
5. Any member may be required to resign by a vote of three-quarters (3/4) of the members at an annual meeting.
6. Until changed in accordance with the Act, the Head Office of the corporation shall be in the City of Brampton, Ontario.
BOARD OF DIRECTORS
7. The property and business of the corporation shall be managed by a board of three directors of whom two (2) shall constitute a quorum. Directors must be individuals, 18 years of age, with power under law to contract. Directors need not be members.
8. The applicants for incorporation shall become the first directors of the corporation whose term of office on the board of directors shall continue until their successors are elected.
At the annual meeting of members, the board of directors then elected shall replace the provisional directors named in the Letters Patent of the corporation.
9. Directors shall be elected for a term of one (1) year by the members at an annual meeting of members.
10. The office of director shall be automatically vacated:
a) if a director shall resign his office by delivering a written resignation to the
secretary of the corporation;
b) if he is found by a court to be of unsound mind;
c) if he becomes bankrupt or suspends payment of compounds with his creditors;
d) if at a special general meeting of members a resolution is passed by two thirds (2/3) of the members present at the meeting that he be removed from office;
e) on death;
provided that if any vacancy shall occur for any reason in this paragraph contained, the board of directors by majority vote, may by appointment, fill the vacancy with a member of the corporation.
11. Meetings of the board of directors may be held at any time and place to be determined by the directors, provided that 48 hours written notice of such meeting shall be given, other than by mail, to each director. Notice by mail shall be sent at least 14 days prior to the meeting. There shall be at least one (1) meeting per year of the board of directors. No error or omission in giving notice of any meeting of the board of directors or any adjourned meeting of the board of directors of the corporation shall invalidate such meeting or make void any proceedings taken thereat and any director may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. Each director is authorised to exercise one (1) vote.
If all the directors of the corporation consent thereto generally or in respect of a particular meeting, a director may participate in a meeting of the board or of a committee of the board by means of such conference telephone or other communications facilities as to permit all persons participating in the meeting to hear each other, and a director participating in such a meeting by such means is deemed to be present at the meeting.
A resolution in writing, signed by all the directors entitled to vote on that resolution at a meeting of directors or committee of directors, is as valid as if it had been passed at a meeting of director or committee of directors.
12. The directors shall serve as such without remuneration and no director shall directly or indirectly receive any profit from his position as such; provided that a director may be paid reasonable expenses incurred by him in the performance of his duties. Nothing herein contained shall be construed to preclude any director from serving the corporation as an officer or in any other capacity and receiving compensation therefore.
13. A retiring director shall remain in office until the dissolution or adjournment of the meeting at which his retirement is accepted and his successor is elected.
14. The board of directors may appoint such agents and engage such employees as it shall deem necessary from time to time and such persons shall have such authority and shall perform such duties as shall be prescribed by the board of directors at the time of such appointment.
15. A reasonable remuneration for all officers, agents and employees and committee members shall be fixed by the board of directors by resolution. Such resolution shall have force and effect only until the next meeting of members when such resolution shall be confirmed by resolution of the members, or in the absence of such confirmation by the members, then the remuneration to such officers, agents or employees and committee members shall cease to be payable from the date of such meeting of members.
INDEMNITIES TO DIRECTORS AND OTHERS
16. Every director or officer of the corporation or other person who has undertaken or is about to undertake any liability on behalf of the corporation or any company controlled by it and their heirs, executors and administrators, and estate and effects, respectively, shall from time to time and at all times, be indemnified and saved harmless out of funds of the corporation, from and against:
a) all costs, charges and expenses which such director officer or other person
sustains or incurs in or about any action, suit or proceedings which is brought, commenced or prosecuted against him, or in respect of any act, deed, matter of thing whatsoever, made, done or permitted by him, in or about the execution of
the duties of his office or in respect of any such liability.
b) all other costs, charges and expenses which he sustains or incurs in or about or in
relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his own wilful neglect or default.
POWERS OF DIRECTOR
17. The director of the corporation may administer the affairs of the corporation in all things and make or cause to be made for the corporation, in its name, and kind of contract which the corporation may lawfully enter into and, save hereafter provided, generally, may exercise all such other powers and do all such other acts and things as the corporation is by its charter or otherwise authorized to exercise and do.
18. The director shall have power to authorize expenditures on behalf of the corporation from time to time and may delegate by resolution to an officer or officers of the corporation the right to employ and pay salaries to employees.
The directors shall have the power to enter into a trust arrangement with a trust company for the purpose of creating a trust fund in which the capital and interest may be make available for the benefit of promoting the inter of the corporation in accordance with such terms as the board of directors may prescribe.
19. The board of directors shall take such steps as they may deem requisite to enable the corporation to acquire, accept, solicit or receive legacies, gifts, grants, settlements, bequests, endowments and donations of any kind whatsoever for the purpose of furthering the objects of the corporation.
20. The officers of the corporation shall be a president, vice-president, secretary and treasurer and any such other officers as the board of directors may by by-law determine. Any two offices may be held by the same person. Officers need not be directors, nor members.
21. The president shall be elected at an annual meeting of members. Officers other than president of the corporation shall be appointed by resolution of the board of directors at the first meeting of the board of directors following the annual meeting of members in which the directors are elected.
22. The officers of the corporation shall hold office for one (1) year from the date of appointment or election, or until their successors are elected or appointed in their stead.
DUTIES OF OFFICERS
23. The president shall be the chief executive officer of the corporation. He shall preside at all meetings of the corporation and of the board of directors. He shall have the general and active management of the affairs of the corporation. He shall see that all orders and resolutions of the board of directors are carried into effect.
24. The vice-president shall, in the absence of disability of the president, perform the duties and exercise the powers of the president and shall perform such other duties as shall from time to time be imposed upon him by the board of directors.
25. The treasurer shall have the custody of the funds and securities of the corporation and shall keep full and accurate accounts of all assets, liabilities, receipts and disbursements of the corporation in the books belonging to the corporation and shall deposit all monies, securities and other valuable effects in the name and to the credit of the corporation in such chartered bank or trust company: or, in the case of securities, in such registered dealer in securities as may be designated by the board of directors from time to time. He shall disburse the funds of the corporation as may be directed by proper authority taking proper vouchers from such disbursements, and shall render to the president and directors at the regular meeting of the board of directors, or whenever they may require it, an accounting of all the transactions and a statement of the financial position of the corporation. He shall also perform such other duties as may from time to time be directed by the board of directors.
26. The secretary may be empowered by the board of directors, upon resolution of the board of directors, to carry out his affairs of the corporation generally under the supervision of the officers thereof and shall attend all meetings and act as clerk thereof and record all votes and minutes of all proceedings in the books to be kept for that purpose. He shall give or cause to be given notice of all meetings of the members and of the board of directors, and shall perform such other duties as may be prescribed by the board of directors or president, under whose supervision he shall be. He shall be custodian of the seal of the corporation, which he shall deliver only when authorized by a resolution of the board of the directors to do so and to such person or persons as may be in the resolution.
27. The duties of all other officers of the corporation shall be such as the terms of their engagement call for or the board of directors requires of them.
EXECUTION OF DOCUMENTS
28. Contracts, documents or any instruments in writing requiring the signature of the corporation, shall be signed by any two officers and all contracts, documents and instruments in writing so signed shall be binding upon the corporation without any further authorization or formality. The directors shall have power from time to time by resolution to appoint an officer or officers on behalf of the corporation to sign specific contracts, documents and instruments in writing. The directors may give the corporation’s power of attorney to any registered dealer in securities for the purpose of the transferring of and dealing with any stocks, bonds and other securities of the corporation. The seal of the corporation when required may be affixed to contracts, documents and instruments in writing signed as aforesaid or by any officer or officers appointed by resolution of the board of directors.
29. The annual or any other general meeting of the embers shall be held at the head office of the corporation or at any place in Canada as the board of directors may determine, and on such day as the said directors shall appoint. The members may resolve that a particular meeting of members be held outside of Canada.
30. At every annual meeting, in addition to any other business that may be transacted, the report of the directors, the financial statement and the report of the auditors shall be presented and auditors appointed for the ensuing year. The members may consider and transact any business, either special or general, at any meeting of the members.
The board of directors or the president or vice-president shall have the power to call at any time, a general meeting of the members of the corporation. The board of directors shall call a special general meeting of members on written requisition of members carrying not less than 5% of the voting rights. Four (4) members present in person at a meeting will constitute a quorum.
31. Fourteen (14) days written notice shall be given to each voting member of any special general meeting of members. Notice of any meeting where special business will be transacted shall contain sufficient information or permit the member to form a reasoned judgement on the decision to be taken. Notice of each meeting of members must remind the member that he ahs the right to vote by proxy.
Each voting member present at a meeting shall have the right to exercise one vote. A member may, by means of a written proxy, appoint a proxyholder to attend and act at a specific meeting of members, in the manner and to the extent authorized by the proxy. A proxyholder must be a member of the corporation.
A resolution in writing, signed by all the members entitled to vote on that resolution at a meeting of members, is as valid as if it had been passed at a meeting of members.
32. No error or omission in giving notice of any annual or general meeting or any adjourned meeting, whether annual or general, of the members of the corporation shall invalidate such meeting or make void any proceedings taken thereat and any member may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. For purpose of sending notice to any member, director or officer for any meeting or otherwise, the address of the member, director or officer shall be his last address recorded on the books of the corporation.
MINUTES OF BOARD OF DIRECTORS
33. The minutes of the board of directors shall not be available to the general membership of the corporation but shall be available to the board of directors, each of whom shall receive a copy of such minutes.
34. At all meetings of members of the corporation every question shall be determined by a majority of votes unless otherwise specifically provided by statute or by these by-laws.
35. Unless otherwise ordered by the board of directors, the fiscal year-end of the corporation shall be June 30th.
36. The board of directors may appoint committees whose members will hold their offices at the will of the board of directors. The directors shall determine the duties
of such committees and may fix any remuneration to be paid.
AMENDMENT OF BY-LAWS
37. The by-laws of the corporation not embodied in the Letters Patent may be repealed or amended by by-law enacted by a majority of the directors at meeting of the board of directors and sanctioned by an affirmative vote of at least two-thirds (2/3) of the members at a meeting duly called for the purpose of considering the said by-law, provided that the repeal or amendment of such by-laws shall not be enforced or acted upon until the approval of the Minister of Consumer and Corporate Affairs has been obtained.
38. The members shall at each annual meeting appoint an auditor to audit the accounts of the corporation for report to the members at the next annual meeting. The auditor shall hold office until the next annual meeting provided that the directors may fill any casual vacancy in the office of the auditor. The remuneration of the auditor shall be fixed by the board of directors.
BOOKS AND RECORDS
39. The directors shall see that all necessary books and records of the corporation required by the by-laws of the corporation or by any applicable statute or law are regularly and properly kept.
40. The board of directors may prescribe such rules and regulations not inconsistent with these by-laws relating to the management and operation of the corporation as they deem expedient, provided that such rules and regulations shall have force and effect only until the next annual meeting of the members of the corporation when they shall be confirmed, and failing such confirmation at such annual meeting of members shall at and form that time cease to have any force and effect.
41. In these by-laws and in all other by-laws of the corporation hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural member or the feminine gender, as the case may be, and vice versa, and references to person shall include firms and corporations.